top of page



Student Participation Form

Athletic Clearance (must be cleared before you can compete)

** Please note that the clearance process has changed and moved to an online format **

  1. Visit and choose your state.

  2. Watch quick tutorial video

  3. PARENTS register with valid email username and password. You will be asked to type in a code to verify you are human. If this step is skipped your account will not activate. (If this step is skipped, please contact us to activate your account)

  4. Login using your email address that you registered with

  5. Select “New Clearance” to start the process.

  6. Choose the School Year in which the student plans to participate. Choose the School at which the student attends and will compete for.  Choose Sport

  7. Complete all required fields for Student Information, Educational History, Medical History and Signature Forms.  (If you have gone through the process before, you will select the Student and Parent/Guardian from the dropdown menu on those pages)

  8. Upload a PDF or picture of your completed physical form to the website.

  9. Donate to your athletic program or pay participation fees (private schools only).

  10. Once you reach the Confirmation Message you have completed the process.

  11. If you would like to register for additional sports/activities you may check off those sports below the Confirmation Message. Electronic signatures will be applied to the additional sports/activities.

  12. All of this data will be electronically filed with your school’s athletic department for review.

  13. PRINT the confirmation page and completed physical this must be brought to Poly and Signed by the following people:


                    Nurse (with completed physical)

                    Book Room

        When you have the form completed and signed by the above people submit the form to Timi Garcia (Athletic Secretary)           

 13. When the student has been cleared for participation, an email notification will be sent and coaches will be notified.


Online Athletic Clearance FAQ

What is my Username?

Your username is the email address that you registered with.

Multiple Sports

Once you complete a clearance for one sport and arrive at the Confirmation Message, you will have the option to check off additional sports/activities for the current school year.

If you decide to participate in an additional sport/activity later on, you can access the multiple sport check boxes by clicking on “Print” under the Confirmation Message of your original Clearance for that specific year.


Physicals MUST be uploaded to the clearance website in order to be cleared. The physical form your school uses can be downloaded on Physicals page. Most schools will accept the physical online (done by uploading the completed form on Step #1) as well as turning in a hard copy to the athletic department.

Document Library

This area is meant to store your files so they can be accessed later in the year or perhaps years following. You can either upload your files to the Document Library then apply them to your Clearance on the Physical page OR you can choose/browse for the file on the Physical page and the file will save to the Document Library for future use.

Why haven’t I been cleared?
Your school will review the information you have submitted and Clear or Deny your student for participation. You will receive an email when the student is cleared.

My sport is not listed!

Please contact your school’s athletic department and ask for your sport to be activated.

bottom of page